Adobe acrobat document cloud for business review. What a better way to go paperless than using an adobe acrobat document cloud for business. It is an all rounder and can be integrated with other softwares like microsoft creates a stress free work environment. The cost is manageable for small businesses given the return on investment. The cost reduction is huge. There is reduced use of paper documents, printers, printer maintenance and consumables and also use of courier services to deliver documents for signing and distribution. The saying that “time is money” applies here. The time that would now be taken to process a document would be reduced to a bare minimum.
Through the workflow automation and integrations the workplace productivity is increased. Manual paper document processes are also eliminated.
As a small business with limited budget this would be a good place to start.[Check Adobe Website]
Pros
+Includes e signature
+Can be integrated with a number of softwares
+Has a free mobile scan app
+Has a mobile app
Cons
– Has no document versioning tool
-No automated intelligent indexing
-Is not customizable
-Can only store in pdf format.
Adobe acrobat document cloud for business is a good place to start when planning to go paperless. It has quite a number of advantages when you pick it as a choice document cloud storage for your digital documents. Adobe acrobat document cloud for business can be used for creating, editing, sharing of digital documents. Storing and ease of accessibility of files from the adobe document cloud. You can scan your paper documents, get them converted into pdf, have them uploaded and stored in the adobe cloud.
Adobe acrobat document cloud for business review: Price
Acrobat adobe document cloud for business comes in subscription packages which is determined by the number of features the team can access.
The package starts with Acrobat standard for teams package from US$ 25.52/month/license [get 7.5% off for team packs 5 or more licenses].
Adobe acrobat document cloud for business packages are available for purchase from the Check Adobe website.
Top features
Edit text and images, reorder and delete pages in a PDF
Convert PDFs and export to Word, Excel, and PowerPoint
Sign documents, request signatures and track responses in real time
Integrate with enterprise applications, including Microsoft 365 and SharePoint.
Reassign licences in the web-based Admin Console.
Adobe acrobat document cloud for business review: E-signature
An electronic signature or an E signature is a personal signature in electronic format used to sign digital documents.
Adobe acrobat document cloud for business has an E signature feature which enables the signing of a digital document without the need to download and print. This would save you on costs of printing documents. This enables sharing of the specified document with other stakeholders electronically to have them sign. Acrobat document sign allows you to add a password, replace a signer or cancel the signature process regardless of the stage of the signing process.
Adobe acrobat document cloud enables you to sign and distribute your electronic documents from anywhere whether on your desktop or smartphone. And your recipients can also receive the document and sign without having to download that specific document. There is no need to print the document for signing.
You may be able to purchase adobe e signature as a standalone. There are different packages which are determined by the number of features with the pricing starting at US$ 17.24/month/license for Acrobat standard for teams.[ Check e signature packages]
Adobe acrobat document cloud for business review: Document tracking (Audit trail)
Adobe acrobat document cloud for business, document tracking enables you to track your document as it is shared out among your stakeholders. You are notified instantly the moment the document is opened and signed.This enables accountability, speeding up the document approval process and also allows you to know where and who is handling the document at any time.
Adobe acrobat document cloud for business review: Checking status
Adobe acrobat document cloud enables you to check the status of all the documents you are handling. You are able to know which documents have been signed, who has signed and which documents are still pending to be signed.This eases the approval process. A document analytics is available after to give a breakdown of the documents process phase by phase. Who has signed, when it was signed, when it was sent, if it has been signed and so on and so forth.
Adobe acrobat document cloud for business review: Document search
With Adobe acrobat document cloud for business document search ability is made easy. This is enabled by a filtering and search feature. This also enables you to share documents across departments within an organization. Easy tracking of a document is enabled, speeding up the work process.
Having adobe acrobat document cloud for business speeds up the approval process because even if the decision makers are not available, they can still access the document from wherever they are and approve it. The process of serving your clients is faster and there is no need to wait for an authority person to come physically and approve clients documents.
Adobe acrobat document cloud for business review: Mobile app
Mobile application for adobe acrobat document cloud for business enables processing documents on your smartphone and in real time regardless of where you are. You don’t have to walk around with your laptop to be able to approve a company’s documents.
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Sign upAdobe acrobat document cloud for business review: free adobe scan mobile app
Adobe acrobat document cloud for business can easily scan and upload pdf documents on the go using the free adobe scan mobile app.[get adobe scan mobile app]
With the free adobe mobile scan app, you can scan, realign and clean the scanned document. It can scan documents of any size from business cards to A4 documents.
The mobile app scan automatically detects the borders of a document. Instead of taking pictures of a document which will not be clear and take lots of space as an image. The scan app captures only the information on the document thus getting a quality scanned document.
Using Artificial Intelligence the scan app auto corrects the image and sharpens the writing bringing out clearer scanned documents. It allows you to store images as pdf or jpeg depending on your preference. You can store the document in a folder in your phone, send it to the recipient or transfer it to your cloud storage. You can also protect your document with a security password. You can organize your documents in your phone into files and folders and name them to ease search.
Adobe acrobat document cloud for business review: Security & Compliance
Security and compliance features of adobe acrobat document cloud for business are phenomenal. Adobe acrobat document cloud storage has complied with the required industrial standards and regulations.
This ensures that your data is not compromised and it is safe. To ensure that your data is safe, use authentic solutions to protect yourself from fraudulent softwares.
Your information is also protected by the use of digital ID’s for the e signature, watermarking, redaction, encryption and authorized access.
Adobe acrobat document cloud for business review: Collaboration
Adobe acrobat document cloud for business enables collaboration. This occurs because it can be integrated with collaborative tools like microsoft teams easing overall communication. This collaboration enables sharing of documents, requests for edits and signatures across team members and departments. It encourages collaboration not only within the departments but also in the organization as a whole.
Adobe acrobat document cloud for business review: Intergration
Adobe acrobat document cloud for business can be integrated with quite a number of softwares thus encouraging collaboration and quick movement of information across board. With integration comes automation. It can be integrated with Microsoft dynamics, Zoho CRM, sales force and many others. This encourages and speeds up productivity not only within the organization but also externally with the customers and vendors. Document movements and approval is faster. Loopholes of lost or misplaced documents which tend to occur with paper documents are eliminated. Accountability is also quite highlighted because every movement of the documents are monitored in real time.
Adobe acrobat document cloud for business review: Document management system tools
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Adobe acrobat document cloud for business has the standard document management system tools such as capturing text through OCR (Optical Character Recognition). scanned documents images can be captured and converted into editable documents.
It enables you to convert, search and edit scanned pdf documents.
Conclusion
Although Adobe acrobat document cloud for business may miss certain features of an electronic document management system. [Electronic document management system checklist]
The price is not as prohibitive as the cost of an EDMS. This is a good place to start for a small business concerned with the cost of purchasing an electronic document management system to manage its digital documents and yet wanting to continue its digital transformation process.
The Return on investment ROI of the implementation of the Adobe acrobat document cloud for business will be able to counter the cost reaching a win win situation. The business will be able to recover even more.