When you are running a business, interacting with a number of stakeholders is mandatory. The stakeholders range from suppliers, customers, partners and employees.A business is an interaction between two individuals or two organizations to meet societal needs. And a business can take place anywhere and anytime. Docuware provides the support system to ensure your business workflows are flawless and you are able to improve your productivity levels. This ensures your information is well secured regardless of where you are working.
What is Docuware?
Docuware is a document management and workflow automation software. Docuware is used to capture, direct and securely store a company’s information.
Why docuware?
Docuware provides tools that automates workflow processes to ensure seamless information flow within a company’s ecosystem.
Docuware will help speed up your document processes by eliminating the manual steps usually unavoidable in managing workflows. This helps speed up approval processes.
Docuware will help in reducing the cost of printing, duplicating and storing paper documents by eliminating the use of paper documents.
Docuware will also reduce the cost of transferring paper documents by ensuring the documents can be shared digitally and securely.
Docuware would also help save trees indirectly by reducing the use of paper documents. Trees are cut to produce paper among other uses.
Docuware systems
Docuware can be implemented depending on your Organization’s needs. Regardless of your needs the components remain the same from features, user experience and capabilities.
Cloud based system
Docuware cloud is basically managed on the cloud, though features, user experience and capabilities remain similar with the on premise.
On premise based system
On premise docuware is installed on your local systems and backed up within the Organization’s system. This works best if you have your own IT resources on the ground to manage.
Hybrid system
Hybrid combines both the services for cloud and on premise. An example is having the document backup storage on the cloud and an on premise system can be used for intelligent indexing on the cloud. A docuware on cloud can also be integrated with an on premise ERP.
Pros.
Docuware can be Integrated with other systems within an organization to enable an all round work flow.
Docuware can be customized to your specific needs as an organization.
With docuware cloud subscription pricing is based on users and storage size.
Cons
Only cloud based docuware is available in Africa.
Features and capabilities
- Document capture by scanning, imaging, importing, printing and indexing.
- Document capture through email, mobile and docuware forms
- Intelligent indexing and barcode reading with docuware.
- Synchronization of data with other applications for example ERP, CRM, HMIS, HR and others.
- Editing, version control,
- Full search using metadata, keywords, indexed text and file structure
- User access from any device or web browser regardless of the operating system.
- You can access docuware via mobile apps
- Docuware can integrate with CRM, ERP, HR and other applications
- Automated document control with docuware workflow manager.
- Docuware is available in 24 languages, both on cloud and on premise.
- Docuware document management system is easily customizable to fit a small and Medium business.
- Docuware also has an e signature feature which is optional.
- Docuware is scalable as upgrades are done on a continuous basis.
Conclusion
The Docuware electronic document management system provides cloud document management solutions (for African Countries) and workflow automation. It enables you to capture, store and secure your business documents. It works quite well when teams who are distributed in different locations or are working remotely want to collaborate. Docuware is scalable with continuous upgrades, this enables it to be aligned with business growth.