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You are sourcing for a paper shredder because you are not comfortable with the way your paper documents are being managed in the office especially when they are being disposed of. Very important and confidential information might leak into the wrong hands. This would lead to legal repercussions which you are trying to avoid as much as possible. The option you have is either to outsource your shredding needs or buy a paper shredder. Though I would recommend outsourcing to a reliable vendor your paper shredding needs. The vendor will ensure proper security and confidential measures are taken into consideration. Here are the factors to look for when purchasing a paper shredder
Different paper shredders cut paper in different shapes and sizes. We have the strip cut, the papers are cut in strips.
The strip cuts are not good for confidential documents. This is because one can put together the strips and extract information. If you want to shred your confidential documents it is better to get a shredder that can either crosscut or microcut.
This cut size discourages merging up of the paper pieces to extract information, rendering you information safe. When purchasing a paper shredder this is a very important factor to look into.
Paper Shredding speed.
If you shred your paper documents more often or a large quantity of paper documents, speed is very important. You don’t want to spend the whole day shredding paper documents leaving out your most important tasks. Low shred speed is time consuming and exhausting.
If you go for a small shredder then have knowledge that the speed will be very slow. If you are buying with the intention that you use it once in a while then that could be ok for you.
If the quantities you shred per day is high then you better go for a bigger shredder so as to shred in a short time. This is because their speed is much higher.
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Sign upQuantity of paper you shred per day
How much paper do you shred per day? How many people are using the paper shredder? The higher the number of people using the shredder the more the probability that the paper quantity is high. This will help you determine the size of the paper shredder to purchase.
If you have a small paper shredder and the quantity of paper is higher, your team will spend a lot of time or even the whole day at the paper shredder disposing of their documents.
Paper shredder capacity
Can the paper shredder take only one paper at a time or it can be fed more than one paper.
The one paper capacity is cheaper but you may encounter a lot of paper jam especially when at times you load more than one paper.
Bin Capacity
The bin holds the shredded debris stopping it from spreading all over the work environment. The capacity depends on the quantities that you shred each day and how often you are able to empty the bin for recycling.
The more the quantities of paper you shred per day the larger the capacity of the bin you would require. If you are a number of people sharing a shredder that means more quantities of paper, thus a bigger paper shredder with a bigger bin.
Paper shredders run time
Shredder run time is the time the shredder can run while shredding before it overheats and is left to cool off for some time. The smaller the shredder size the less time it can be used before it overheats.
This can slow up the shredding process, especially if you went for a smaller capacity machine and yet the quantities being shredded is high. Before buying a scanner you can monitor the quantities of paper you shred per day. This would give you direction on the best shredder to buy.
Anti jam technology
Anti jam technology will be able to save you from forcing out paper that has jammed in the shredder.
It enables you to reverse to remove the paper that is stuck in the shredder. Saving you the cost of repairs because of forced pulling out of jammed paper.
Noise level
Some shredders have noise reduction features.Paper shredders can be very noisy when they are being used. There are shredders available which have noise reduction features making them convenient to be used in a workplace.
The paper shredder with noise reduction feature has minimal distraction while in use. If you are using the shredder in your workspace, it is better to get one with noise reduction features.
Safety features.
When using a paper shredder safety measures have to be in place. A paper shredder has very powerful blades that can injure your fingers as you are placing the paper to be shredded.
The paper shredder with safety features is able to detect your fingers and stop before any damage occurs. Having one with this feature in place would help avoid injuries.
Conclusions
When planning to purchase a paper shredder these are very important factors which will help you determine the best one for your workspace.
I would recommend outsourcing your shredding needs to save you time and also to have your paper documents managed well without the fear of leaked information.
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